Pa Office Manager

• Location: 

  Exeter

• Posted: 17/08/2009 19:07

This will be a challenging role which will require total commitment.

Working as a Office Manager acting as an all-round PA and support role within office.

As the PA and Office Manager your duties will include:

HR Duties

•Liaising with recruitment agents (negotiating terms, giving interview feedback, ensuring NDAs are signed and received.
•Arranging interviews
•Requesting, collecting references for new employees
•Preparing employment contracts
•Induction for new staff
•Collating paperwork for new staff and creating new files for these employees
•Ensuring all equipment purchased and set up ready for new employees
•Co-ordinating staff hollidays

Accounts Duties
(until FC is hired)

•Checking incoming invoices against purchase orders and preparing cheques
•Checking credit card invoices and monthly statements against purchase orders
•Checking employee expenses claims

Office Duties

•PA duties to include running Chairman's diary (personal and business)
•Arranging and setting up conference calls
•Arranging and booking travel and accommodation (employees and Directors)
•First point of contact on phone, meeting/greeting visitors to the office
•Maintaining stationary supplies for the office
•Post run to Post Office when required (to send Special Delivery parcels etc)
•Arranging pick up of parcels with couriers
•Receiving goods-in (support to purchasing department)
•Raising purchase orders (support to purchasing department)
•Audio typing
•NDAs: sending out to suppliers and ensuring correctly signed prior to meetings
•Board meeting: collate, bind and circulate information pack and agenda prior to meeting. Attend meeting as secretary: take minutes, type up and circulate minutes with 24 hours of meeting.
•Intranet: keep information up to date
•Other tasks to support various members of the team as required at the time

The candidate will:

• Have a good set of A-Levels

• Have a degree (or equivalent qualification)

• ****Have at least 3 years prior experience in a similar role, ideally with some experience / knowledge of human resources.****

• Be able to demonstrate that you can work on your own initiative and deliver to strict deadlines.
• Be computer literate and comfortable working within a technically led company.

Package:

* Salary tbc p.a. depending on skills and experience.

* Bonus – up to 10% of salary - performance related.

* Holiday allowance 25 days per calendar year (10 days to be specified by the Company)

* BUPA (or equivalent) private medical insurance.

* Contribution to a pension scheme of candidate's choice.

We are advertising these vacancies on behalf of MiTrem Premier Recruitment Ltd who are acting as an employment agency.

• Report this ad
• Save
• Share by email